NOTICE: A notice is a short piece of formal writing used to inform the concerned person(s) about something important. It is used widely in organizations to announce upcoming events, warnings, an invitation to a meeting, etc.
FORMAT
OF A NOTICE:
● the name of the organization/authority issuing the notice
● the title saying ‘NOTICE’
● the current date (Can either be on the extreme left or extreme right)
● a heading/title to introduce the subject of the notice (center
aligned)
● the body of the notice (left-aligned)
● the writer’s signature, name (in block letters), and designation (left-aligned)
● A well-written notice is that which
informs readers about these 5 Ws.
● What is going to happen (i.e. the event)?
● Where will it take place?
● When will it happen (i.e. date and time)?
● Who are eligible for it?
●
Whom to contact for further
information (i.e. the issuing authority)?
THINGS NOT TO FORGET:
●
Mention the word ‘NOTICE’ at the top of the
Notice.
●
Make sure to write a notice in the box always.
●
Only formal language must be used to write a
notice.
●
Compulsorily mention the notice issuing
organization’s name.
●
Your heading/title/subject line must be short,
simple, and meaningful.
●
Mention who is the target group that the
notice is trying to attract.
●
Mention the date, venue, and time on the
notice.
●
Always end the notice with the signature and
name of the notice issuing person
Purpose:
Notices are primarily used to
grab the attention of the staff towards special matters. It also plays an
important role in ending legal contracts such as employment contracts.
Notices are displayed about:
● Inviting everyone for meeting
● New procedures or new rules to be initiated or followed
● Social events to be held
● Advertisements for internal appointments
● Reminders of company procedures
● Report on the matter of interest
● Holiday
● Deadlines about any particular job assigned.
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SAMPLE:
You are the Head Boy/Head Girl of a school, and you have
to issue a notice about a meeting for the Annual Day function, and we shall
draft a notice together.
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Public School, Vadodara, Gujarat
NOTICE 28 January 2023
Meeting for Annual Day Programme Our school will be organizing its
30th Annual Day on 25th December, 2022. Students who want to take part in
the Annual Day are requested to report at the Auditorium Hall tomorrow (29th
January, 2023) at 12:30 p.m., i.e., after the lunch break. Please note that
the class time shall be adjusted to form a Zero Period for cultural practice sessions. Two lunches should be
carried to the school. For further queries please
contact the undersigned. Signature XYZ, Delhl HEAD GIRL 89xxxxxx89 |
You are Avant!Avinash. As Secretary of Students’ Forum you want to start
a Wall Magazine for the students of the school. Write a notice inviting
articles, stories, poems and campus-news for the Wall-Magazine.
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Students’ Forum ST PATRICK SCHOOL,
SHIMLA NOTICE 28 January 2023
Platform for the hidden talents It is proposed to launch a Wall Magazine outside the Senior Common
Room. This will help in churning out the creative and literary talents of
students. Items : Articles, stories, poems Length : Not more than 400 words Size : Foolscap Paper with margin Date of Submission : 5th of Every month Contact : Vani, XIA; coordinator Avani/Avinash Secretary |